Getting Started Guide

NOTE: The Proximity card reader is optional on some models, please indicate when ordering a time clock that a RFID or HID card reader is required. 

Before you enroll users proximity card at the terminal it is strongly recommended that you setup that user in the software.
That way the 'User ID' will match what is in the software.

For information on setting up users in our Cloud System you can Click Here

For information on setting up users in our Windows Desktop Version (WDV) software Click Here

Enroll Proximity Card

Before a user can clock in and out the proximity card must be registered.

Because the Easy Clocking system uses an encrypted number for the card the card MUST be enrolled at the terminal. You cannot type the number on the card into the software and send this to the terminal. This will not work.

At the terminal follow these steps:

  1. Press the 'MENU' button to enter the menu.

You will then see the options available in the menu.


When you see the menu you have the following options:

  1. To enroll proximity cards you want to be in the 'User' Menu. By default this should be the first menu highlighted and you can just press 'OK' to continue.
  2. You can use the arrow keys to navigate back to the 'User' menu if it is not the one highlighted. Then press 'OK' to select it.
  3. You can press the '1' one key to enter directly into the user menu as you can see there is a number 1 listed at the top left of that menu which indicates which number on the key pad can be pressed to access it.


Once you have pressed 'OK' you will be given the following two options.


Follow these steps:

  1. The 'Enroll' option is normally the first item highlighted. If so you can simply press the 'OK' button to enter this option.
  2. You can use the arrow keys to navigate to the 'Enroll' menu if it is not currently highlighted. Once highlighted you can press 'OK' to access this menu.
  3. You can also press the '1' one key to access this option.


Once you enter the 'Enroll' menu you will be asked which ID number you are enrolling. If the user already exists once you key in their ID number their name will appear (Unless previously enrolled but only using USB Drive)


Follow these steps:

  1. In the 'User ID' field you use the number key pad to enter the user ID. If you have the terminal connected to the software through your network or to our cloud then you can simply press 'OK' at this point as all other details can be edited from the software or cloud.
  2. You can use the arrow keys to move to the other options if you are using USB only. Then press the 'OK' button to select the option you are changing. Use the arrow keys to change the option and then press the 'OK' button to complete the changes.
  3. Only change the level from 'Employee' to 'Administrator' if you have already enrolled a proximity card or pin code for the user.
  4. The 'Permissions' here simply means can they use the terminal. If they are going to be clocking in and out then you need to set this to yes. This should be its default setting anyway.
  5. If you have changed any of the user levels then you need to use the arrow keys to navigate to the 'OK' displayed on the screen. Then press the 'OK' on the key pad to save the changes.


Once you have selected which user you want and pressed the 'OK' button you will be shown the options available for enrollment.

The following options are available:

  1. You can use the up and down arrow keys to change the highlighted option. Then press 'OK' to select that option.
  2. The 'Fingerprint' option will most likely be highlighted by default on EC-200 and EC-500 terminals. On EC-50 terminals there will be no 'Fingerprint' feature and the 'Card' option should be the one highlighted by default. If the 'Card' option is highlighted then press 'OK' to continue the enrollment. Click Here if you want more information on enrolling fingerprints.
  3. You can navigate to the 'Card' option and then press 'OK' to start enrolling the card.
  4. There is also an option for enrolling 'Password' which is for the 'Pin Code'. To find out more about enrolling passwords you can Click Here.


Once you have selected the 'Card' option and pressed 'OK' you will be asked to place the card up to the terminal.



Once you see the above message you need to place the proximity card up to the terminal where you see the card image.


Close enough proximity is fine. The card reader works on magnetics and will register once the card is within about half a centimeter fo the terminal.


Once you have placed the card you will see its encrypted number.


You see the following information:

  1. The encrypted card number will be displayed.
  2. You then press 'OK' and the process is complete.


Once enrolled the user can walk up to the terminal, place the card near the terminal card reader and it will register their clock time.
They do not need to enter their user id as the card is already enrolled to that id number.
The card can read about 25mm away from the reader. 


Note: Hand, Card and Terminal might not be to scale