Getting Started Guide

When you first open the software you will need to give it some initial settings.

 

These are a default set of rules and you can add more pay types and shift rules later.

 

First log into the software:

  1. Enter the company code sent to you in the email.
  2. Enter the user name as 'admin'
  3. Enter the password you created during installation.
  4. Click on 'Sign In'

 

You will be presented with the first welcome screen of the software. This is a once off setup and will not need to display after the first time you log in. These settings can all be updated and modified later so you do not need to stress if you make a mistake.

 

You have the following options:

  1. Select the language you want or just leave it as 'English'
  2. You must leave the country as 'Australia' so that the software will have the Australian settings.
  3. Enter your company name. This is what will appear on reports when you print them out.
  4. Enter the location of your company. This could be the city town suburb or state.
  5. You can upload your company logo or you can do this at a later time.
  6. Click 'Next' to continue.

 

Software agreement:

 

For this window:

  1. Read and understand the agreement.
  2. Click 'Next' to continue.

 

The following options are available:

  1. Select your standard pay frequency. You can still later select different pay frequencies for individual employees if they differ from the company standard. This setting is just to define the company standard.
  2. Enter the first day of the pay cycle that you where last in. We recommend the last pay cycle because this allows you to do testing in the software until the next pay cycle.
  3. Select if you want rounding. We recommend not to have rounding so that you can see specifically the actual start and finish times.
  4. Select if you want to use schedules for employees. If you want to use schedules for some but not others you still need to select this as yes otherwise the option will not be available. If you are unsure then just choose yes.
  5. Click 'Next' to continue.

 

The next window relates to creating a standard pay class for the company. This does not mean all employees have to use this it is simply a default for the company.

 

We recommend that this default class be setup to not use overtime or double time or have a break deduction so that if you have employees that do not fit in other pay classes in your company then this default will exist for you to choose.

 

The following options are available:

  1. Select the maximum hours an employee could work in a day including any overtime they may work. This would not be the standard hours such as 8 hours a day. It would allow for any further and extended hours in a day so we recommend to set it much higher such as 18 to allow for overtime etc.
  2. For the default pay class we recommend that you say no to working over night as standard employees would not be overnight. You can still setup overnight pay classes later.
  3. Select if you want overtime and how to calculate overtime. Remember this is just a default and you can create pay classes for staff later that allow you to have different staff on different pay classes.
  4. If you chose 'Yes' for overtime then select if its 1.5 or higher for normal overtime.
  5. Click 'Next' to continue.

 

 

Then you will be asked about double time. Again in the default setup we recommend no double time so that you can then decide who does and does not get double time when you create pay classes later.

 

You have the following options:

  1. Select if you want to pay double time.
  2. If you said yes then select how double time will be calculated. Remember it takes it of the total hours worked in a day so if you have a rule that states your employees get overtime after 8 hours and then 2 hours later get double time then you would set double time after 10 hours.
  3. Select what your double time rate is.
  4. Click 'Next' to continue.

 

You will then be asked about the default break settings. Again during the default setup we usually say no to this so that we can have different lunch breaks for different employees. Or no lunch deduction if we need it.

 

The following options are available:

  1. Select yes or no for your default lunch deduction or no lunch deduction. This can still be changed for employees later when we setup different pay classes.
  2. If you said yes then select how many minutes to automatically deduct for lunch. If you are getting your employees to clock out for lunch and back in after lunch then these options should not be turned on.
  3. If you are having a default lunch deduction for all employees then after how many hours of work do they get the deduction. For example if my employee only worked for 2 hours then went home sick i probably do not want a lunch deduction thus its best to set a number of hours they need to be at work before lunch is automatically deduct.
  4. Select if after deducting the minutes for lunch they are to be added back to the total hours so that they are paid. If your lunch break is not paid then select 'No' to this option.
  5. If you are paying them for lunch break then are you paying all of it or just some of it.
  6. If you do pay them for lunch is it regular pay or if it adds back on and this creates overtime should it be overtime. Select 'Yes' if its being paid as normal hours.
  7. Click 'Next' to continue.

 

Next you will be asked about the terminal details you used during install.

 

You will have the following options:

  1. You will see the serial number of the terminal.
  2. You can type in a name of the terminal. For example if the terminal is located in the warehouse you could call it 'Warehouse Terminal'
  3. Click 'Next' to continue.

 

You will then be taken to the 'Home Screen'