EC - Pay Class Setup

EC - Pay Class Setup

What is a Pay Class?

The Pay Class contains a set of rules that assist in the layout and breakdown of the Employee work times. These rules consist of Overtime, Double-time and Lunch and Break settings, along with maximum work hours and overnight shift settings.

A default pay class has been setup in the Easy Clocking Cloud Software.  Do not alter or change the default pay class.

Each user/employee will require a pay class to be assigned to them. You can create more than one Pay Class for different User types. For example, Salary versus Hourly employees.

To review/create a Pay Class, navigate to:

  1. Settings
  2. Pay Class
  3. Click on the Pay Class you wish to review
  4. Click Create Pay Class to create a new one

Pay Class - General: 

  • Pay Class Name (e.g. Weekdays)
  • What is the maximum continuous hours an employee will take breaks? 
    Essentially, this is asking you how long the work day is for any user that will be assigned to the Pay Class. 
    For example: If the employee works a standard, 8-hour day but is entitled to overtime and double-time, you will want to consider their regular hours + any potential over or double-time when inputting a value for the maximum continuous hours. Thus, 12 is the default value in the system. It would allow the employee to work the 8-hour day and earn up to 4 hours of overtime, if worked.
  • Do employee work overnight (from one day to another) ? Enable this setting if the employees that are assigned to the pay class potentially cross midnight in their shift.
  • How do you want to make your calculation?
    • Shift Base: Based on the shift assigned to the employee
    • Workdays/Workweeks Base with start time: Based on a work-day that begins at a set time.
  • Do you want to cut time at pay period end? Cut the employee's Regular hours, past midnight, on the last day of the pay period.
  • Pay as:
    • Overtime
    • Double time, every X day of the week and cut at X time.

Pay Class - Overtime:

  • Do you want to pay overtime?
  • How do you pay overtime?
    • After X hours in a day
    • After X hours in a
      • week
      • bi-week
  • Count daily OT towards weekly OT
  • Cut shift at the end of the week
  • In the first X hours after X consecutive days in a workweek
  • Count hours towards Total Amount for salaried employees
  • What is the overtime rate?

Pay Class - Double Time:

  • Do you want to pay double time?
  • How do you pay double time?
    • After X hours in a day
    • After X consecutive days in a week
    • After X hours on that day
  • If accumulate hours that week total X or more
  • Cut shift at the end of the week
  • Count hours towards Total Amount for salaried employees
  • What is the double time rate

Pay Class - Lunch & Breaks

  • Do you want to automatically deduct or pay lunch & breaks? If Yes, the following options will be available:
    • Do you want to deduct lunch & breaks?
      • What amount of time do you want to deduct for lunch & breaks? X minutes
      • After how many hours do you want to deduct lunch & breaks? X hours - This setting is asking after how many worked hours do you want the system to automatically deduct their time.
    • Only notify
    • Deduct with frequency
    • Do you want to pay for lunch & breaks?
      • What amount of time do you want to deduct for lunch & breaks? X minutes
      • After how many hours do you want to deduct lunch & breaks? X hours worked
      • Pay lunch and breaks as regular worked hours?

If no, you will be prompted with the following options: 

To the left:

  • Pay lunch and breaks as regular worked hours? Include paid lunch/break time in the Regular hours.
  • Force to take all breaks before clock out?
  • Infer if possible
  • Use grace period: This will give the employee a window of extra time before they are considered tardy.
    • Before X mins
    • After X mins

To the right:  Select pre-configured, specified breaks to enable per Pay Class. You can pre-configure specific lunches and breaks in the main Settings.  Go to Settings, General, Lunch & Breaks, create new pre-configured break.  

Pay Class settings can be edited at any given time, however, keep in mind that changing the settings within a Pay Class will alter the User/Employee's data history whereas changing the User/Employee's Pay Class from one class to another, will keep the history by prompting you with an effective date of change.

    Easy Clocking Support Team Contact Details

    Contact our Support Team on 1300 693 610

      • Related Articles

      • EC - Creating Schedules

        Schedules Overview Easy Clocking Cloud Software allows tracking worked time using schedules (or without). When an employee works, time is tracked using schedules. Employees will be paid only for the time recorded within the schedule assigned. ...
      • EC - Reports -Time Card

        Easy Clocking offers the following report options to help manage and review your employee time logs: Detailed: This report is a copy of the actual employee time card. It includes individual time logs per day, along with daily and grand totals for the ...
      • EC - Creating Custom Absence Type

        Easy Clocking allows you to track a few absences by default, such as Holiday, Personal, Sick and Vacation. You also have the option of creating custom absences under the Settings. To create custom absences, navigate to: Settings Absence Types Create ...
      • EC - Creating Shifts

        One of the steps that needs to be completed in order to use the schedules feature is creating the shifts that your employees will be working. You are able to create several shifts based on the needs of your company. You MUST create a shift in order ...
      • EC - Creating Software Administrators

        Creating Administrators To create an Administrator, navigate to: Settings Administrators Select Create Administrator A window will appear where you will be prompted to fill in the following information: First Name Initial Last Name Email Enter the ...