What is a Pay Class?

The Pay Class contains a set of rules that assist in the layout and breakdown of the Employee time card. These rules consist of Overtime, Double-time and Lunch and Break settings, along with maximum work hours and overnight shift settings.

Each User will require a pay class to be assigned to them. You can create more than one Pay Class for different User types. For example, Salary versus Hourly employees.

To review/create a Pay Class, navigate to:

1. Settings
2. Pay Class
3. Click on the Pay Class you wish to review
   or
4. Click Create Pay Class to create a new one

Pay Class - General: 

• Pay Class Name
• What is the maximum continuous hours an employee will take breaks? 
  Essentially, this is asking you how long the work day is for any user that will be assigned to the Pay Class. 
  For example: If the employee works a standard, 8-hour day but is entitled to overtime and double-time, you will want to consider their regular hours + any potential over or double-time when inputting a value for the maximum continuous hours. Thus, 12 is the default value in the system. It would allow the employee to work the 8-hour day and earn up to 4 hours of overtime, if worked.
• Do employee work overnight (from one day to another) ? Enable this setting if the employees that are assigned to the pay class potentially cross midnight in their shift.
• How do you want to make your calculation?
  • Shift Base: Based on the shift assigned to the employee
  • Workdays/Workweeks Base with start time: Based on a work-day that begins at a set time.
• Do you want to cut time at pay period end? Cut the employee's Regular hours, past midnight, on the last day of the pay period.
• Pay as:
  • Overtime
    or
  • Double time, every X day of the week and cut at X time.

Pay Class - Overtime:

• Do you want to pay overtime?
• How do you pay overtime?
  • After X hours in a day
    and/or
  • After X hours in a
    • week
      or
    • bi-week
• Count daily OT towards weekly OT
• Cut shift at the end of the week
• In the first X hours after X consecutive days in a workweek
• Count hours towards Total Amount for salaried employees
• What is the overtime rate?

Pay Class - Double Time:

• Do you want to pay double time?
• How do you pay double time?
  • After X hours in a day
    and/or
  • After X consecutive days in a week
  • After X hours on that day
• If accumulate hours that week total X or more
• Cut shift at the end of the week
• Count hours towards Total Amount for salaried employees
• What is the double time rate? 

Pay Class - Lunch & Breaks

• Do you want to automatically deduct or pay lunch & breaks? If Yes, the following options will be available:
  • Do you want to deduct lunch & breaks?
    • What amount of time do you want to deduct for lunch & breaks? X minutes
    • After how many hours do you want to deduct lunch & breaks? X hours - This setting is asking after how many worked hours do you want the system to automatically deduct their time.
  • Only notify
  • Deduct with frequency
  • Do you want to pay for lunch & breaks?
    • What amount of time do you want to deduct for lunch & breaks? X minutes
    • After how many hours do you want to deduct lunch & breaks? X hours worked
    • Pay lunch and breaks as regular worked hours?

If no, you will be prompted with the following options: 

To the left:

• Pay lunch and breaks as regular worked hours? Include paid lunch/break time in the Regular hours.
• Force to take all breaks before clock out?
• Infer if possible
• Use grace period: This will give the employee a window of extra time before they are considered tardy.
  • Before X mins
  • After X mins

To the right:

Select pre-configured, specified breaks to enable per Pay Class. You can pre-configure specific lunches and breaks in the main Settings.

• Do you want to use compensatory time?
• What is the maximum amount of hours allowed to accrue? X hours pay
• Do you want to manually adjust compensatory time when approving the time card? Manually transfer the hours from OT/DT to Comp Time or vise-versa.
• Do you want to move hours to compensatory time by default? Have the hours transferred to Comp Time automatically.
• Allow cash out from comp. time? Enabling this option would allow the employees to request a pay-out from their Comp Time hours.